ESC 2013 brings participants together in Projectplace

"Projectplace showed that it could meet our needs and ensure that work on Eurovision Song Contest Malmö 2013 runs smoothly, so we will be able to offer a fantastic music festival in Malmö in May,” says Christel Tholse Willers.

Eurovision Song Contest Malmö 2013

The Eurovision Song Contest 2012 in Baku in Azerbaijan was won by singer Loreen with her song “Euphoria”. Loreen’s win means that the huge 2013 festival is now set to take place in Malmö in Sweden in May. Projectplace ensures that the music project runs smoothly and that all those involved receive the information they need, when they need it, no matter where they are in the world.

As soon as Loreen’s victory was confirmed, the project wheels began turning for the 58th edition of the music contest. There is a huge amount to be organised and arranged in the run-up to such a large event as the Eurovision Song Contest, in which 39 countries participate.

Shared project area crucial

“Quite early on, we identified the need for a shared platform for communication, scheduling and file-sharing,” says Christel Tholse Willers, Head of Relations for Eurovision Song Contest Malmö 2013.

Eurovision Song Contest compared and evaluated a number of different options before choosing Projectplace.

There are many advantages to be gained by Eurovision Song Contest using Projectplace’s virtual project rooms; among other things, it avoids bottlenecks as all the information is collected in one place and is available to anyone with the right access within the project.

The kanban boards are used every day

To make it easy to see who is responsible for a particular task and the progress that person has made, there are interactive kanban-inspired boards included in the project management tool. Eurovision Song Contest uses them daily.

“The boards are great for visualising everyone’s day-to-day work in relation to other staff. It means that you can see who has been responsible for what and so figure out who you need to contact to get information on the work,” says Christel Tholse Willers.